An NDIS plan management comparison usually starts with one of two questions. Participants want to know how plan management differs from self-management and NDIA-managed funding. Plan managers want an NDIS compliance software comparison that shows which platform will process invoices, claim and report with the least manual work.
This guide covers both.
We start with the three ways to manage NDIS funding, then move into an NDIS software comparison of plan management platforms available in Australia.
NDIS Plan Management Software Comparison at a Glance
In this NDIS software comparison, all three platforms are built for NDIS plan managers. The biggest differences are pricing model, free trial access and what’s included as standard. Remember to check with each provider for current features and pricing before you decide.
| Feature | Careview | Caresquare | Entiprius |
|---|---|---|---|
| Invoice automation | Streamline: AI-driven data capture from emails and documents | AI invoice automation, up to 90% of invoices | Invoice Language Processing, up to 90% of invoices |
| NDIA claiming | Bulk NDIS claims; PRODA and PACE sync with the SyncPro add-on | Automatic claim submission to the NDIA; PACE ready | Direct PRODA and PACE connection, about 40 NDIA APIs |
| Participant access | Careview Advantage mobile app | Participant portal and iOS and Android app (Platform plan) | iOS and Android participant apps |
| Support coordinator access | Careview Connect | Support coordinator portal (Platform plan) | Support coordinator web app |
| Accounting | Xero extract | Xero, MYOB, QuickBooks Online | Not stated on website |
| Pricing | From $130 a month for up to 50 active clients | $1 per invoice or $7 per participant | Not published |
| Free trial | 2 weeks | Demo on request | Free demo |
The Three Ways to Manage NDIS Funding
Every participant’s NDIS funding is self-managed, plan-managed, Agency-managed, or a mix of these. The option decides who pays providers, who keeps the records and which providers a participant can use. The NDIS explains each one in its guide to management options.
| Self-managed | Plan-managed | Agency-managed (NDIA) | |
|---|---|---|---|
| Who manages funding? | Participant or their representative | A registered plan manager | The NDIA |
| Who pays providers? | Participant or their representative | Plan manager | The NDIA |
| Registered providers? | Yes | Yes | Yes |
| Unregistered providers? | Yes, with some exceptions | Yes, with some exceptions | No |
| Who keeps financial records? | Participant or their representative | Plan manager | The NDIA |
The exceptions matter. From 1 July 2026, Supported Independent Living (SIL) providers and NDIS digital platform providers must be registered with the NDIS Commission, no matter how a participant’s funding is managed.
Plan management gives participants choice of providers while a plan manager handles invoices, payments and records. For plan managers, the software behind that work shapes how fast providers get paid and how clearly participants can see their budgets.
1. Careview
Careview is NDIS software for plan managers and support coordinators. Founded in 2018, it’s used by more than 800 organisations and 143,000 NDIS users.
Key features
- Streamline invoice automation: AI-driven processing that pulls invoice data from emails and documents, ready for claiming or client approval.
- Bulk claiming and payments: generate bulk NDIS claims and ABA payment files.
- Monthly statements: sent to participants automatically.
- SyncPro: an optional add-on that connects to PRODA and PACE for service bookings, claims and reconciliation.
- Careview Advantage: a mobile app where participants check their funding and track invoices in real time.
- Careview Connect: shares budget and invoice information with support coordinators in real time.
- Accounting: Xero extract.
- Unlimited users on every subscription.
Pricing: Plan management plans start at $130 a month for up to 50 active client profiles and go up to $1,625 a month for 750. Streamline is charged per invoice. SyncPro is $1.50 per active participant per month (ex GST).
Onboarding: usually 1 to 3 weeks, with an implementation specialist and team training included.
Free trial: 2 weeks.
Best for: plan managers who want invoicing, claiming, participant access and coordinator access in one platform, with published pricing and a free trial.
Learn more about Careview’s NDIS plan management software.
2. Caresquare
Caresquare is software for NDIS plan managers to manage invoices, claims and approvals.
Key features
- AI invoice automation: Caresquare says it automates up to 90% of invoices, including ABN validation and service item extraction.
- Approvals: automated client approval workflows.
- Claims and reconciliation: submits claims to the NDIA automatically and reconciles payments. It is PACE ready.
- Portals and app: provider, participant and support coordinator portals, plus an iOS and Android app, on the Platform plan.
- Accounting: syncs with Xero, MYOB and QuickBooks Online.
- Security: AES-256 encryption for stored data.
Pricing: The Invoice Only plan is $1 per invoice. The Platform plan is $7 per participant and adds claims, approvals, statements, portals and the app. Enterprise pricing is custom. Each new NDIS API connection has a once-off $750 fee.
Free trial: none listed. Demos are available on request.
Best for: plan managers who want to pay per invoice or per participant, or who need MYOB or QuickBooks sync.
3. Entiprius
Entiprius is NDIS plan management software built around AI and automation.
Key features
- Invoice Language Processing: Entiprius says it processes up to 90% of NDIS invoices, with up to 60% handled without staff input.
- NDIA connection: a direct link to PRODA and PACE using about 40 NDIA APIs (as of January 2026), with real-time budget updates, service booking sync and claim outcomes.
- AI email management: Entiprius says it manages 96% of plan management emails automatically.
- Participant and stakeholder access: iOS and Android apps for participants, plus web apps for support coordinators and providers.
- Built-in apps: more than 30 business apps, including job management and automated monthly reports.
- Onboarding: data migration, tailored training and local Australian support.
Pricing: not published on its website.
Free trial: none listed. Free demos are available on request.
Best for: plan managers who want a high level of automation across invoices, emails and NDIA connections.
NDIS Software Comparison: How to Choose the Right Platform
The right platform is the one that cuts the most manual work at your size, at a cost you can predict. Use these questions as your NDIS compliance software comparison checklist on every demo.
| Question to ask | Why it matters |
|---|---|
| How many of our invoices will it process without manual entry? | Automation rates vary with invoice types. Test it with your own invoices. |
| Does it connect to PRODA and PACE, and is that included? | Direct connections save double entry, but some are paid add-ons or carry set-up fees. |
| What can participants and support coordinators see? | Self-serve budget access means fewer “how much is left?” calls and emails. |
| Which accounting software does it work with? | Your finance team needs clean data in Xero, MYOB or QuickBooks. |
| What will it cost at our size? | Compare per month, per participant and per invoice pricing at your real volumes. |
| How long is onboarding, and who trains our team? | Switching mid-year is easier with a set timeline and a named contact. |
| Can we trial it before we commit? | A trial with real invoices shows more than a sales demo. |
Frequently Asked Questions
What is the difference between plan-managed and self-managed NDIS funding?
With self-managed funding, the participant or their representative pays providers and keeps the records. With plan-managed funding, a registered plan manager does this for them. Both options let participants use most unregistered providers.
Can plan-managed participants use unregistered providers?
Yes, for most supports. From 1 July 2026, Supported Independent Living (SIL) and NDIS digital platform providers must be registered, whoever manages the funding.
What is the difference between a plan manager and plan management software?
A plan manager is a registered provider that manages NDIS funding for participants. Plan management software is the system the plan manager uses to process invoices, claim, pay providers and track budgets. Careview makes software for plan managers. It does not offer plan management itself.
How much does NDIS plan management software cost?
It depends on the pricing model. Careview charges a monthly fee by number of active clients, from $130 a month for up to 50. Caresquare charges $1 per invoice or $7 per participant. Entiprius does not publish its pricing.
Does Careview offer a free trial?
Yes. Careview offers a 2-week free trial and a one-hour demo over Zoom or Microsoft Teams.
How long does it take to switch to Careview?
Onboarding usually takes 1 to 3 weeks, depending on the size of your organisation. An implementation specialist trains your team and is your main contact.
Put Careview to the Test, Free for 2 Weeks
The best NDIS plan management comparison is to run your own invoices through each platform. Careview gives you 2 weeks free to do that, and every plan includes unlimited users.
Explore Careview’s NDIS plan management software and start your free trial.